Current rent prices are casting a significant shadow over offices and business resources. Last month, it was found that Australian rents are rising at the fastest rate since the global financial crash of 2008. Rapid population growth is thought to have impacted property and land prices, which are being passed on to tenants. In Sydney, the per square meter price of land has more than doubled since 2010, and the number of new property listings has declined, making affordable spaces more challenging to get hold of. What’s more, despite the large shift towards flexible working policies, there is still a high demand for quality office spaces that are well-equipped with modern conferencing equipment, high-speed internet connectivity, and other facilities. However, these spaces are limited, and the scarcity drives up demand, allowing landlords to charge higher rates.

As a result, many businesses are trying to justify their investment in office spaces by truly  making the most out of every square foot. The efficient management of workspaces, meeting rooms, and other resources has become crucial to productivity and cost-effectiveness. Some are exploring co-working arrangements, where they share the workspace with another company to help lower the costs.

Clear and efficient meeting room booking, scheduling, and management are essential in helping businesses make the most of their investment in brick-and-mortar office spaces. By implementing user-friendly scheduling software and tools, companies can optimise their use of meeting rooms, reducing wasted time and space. This not only enhances productivity but also minimises the need for excess office space, lowering real estate costs. Furthermore, it eliminates the frustration of double bookings or underutilised meeting spaces, allowing for the office environment more conducive to collaboration. The booking technology can also be used to manage any asset, not just meeting rooms. Concierge Displays has been used in applications where a reception will manage a number of loan motor vehicle by using the summary screen to book and track vehicles in an efficient, user friendly manner.

Seamless meeting room management is a requirement that goes beyond office spaces, encompassing hotel rooms with conferencing facilities, universities, and more. Streamlined scheduling and room utilisation play a pivotal role in enhancing the overall experience for guests and student. In hotels, a user-friendly meeting room management system ensures that guests and businesses can easily book and utilise conference spaces. That facility will prove attractive to business groups and individuals, maximising revenue. Similarly, universities benefit from such systems by facilitating smooth scheduling of classrooms and study spaces, ultimately improving student engagement and educational outcomes.

The demand for an easy-to-integrate meeting room management system is what inspired the founding of the Melbourne-based company Concierge Displays. Trying to manually manage meeting room schedules through memos, emails, and calendars can quickly lead to clashes, staff tensions and wasted space. The company’s engineers designed its very first meeting room booking system in 2014, which is now keeping thousands of meetings running on time and to schedule worldwide.

Source: Concierge Displays

Information displays to be stationed outside meeting rooms. These feature a host of capabilities designed to enhance the convenience and productivity of booking, scheduling, and overseeing meeting rooms.  The display shows a graphical timeline that visually represents the daily schedule for each meeting room, using colour coding to indicate the room’s availability status. When a room is vacant and ready for booking, the screen is illuminated in green, but when it is occupied or booked, it turns red, so availability is easily determined from a distance.

User-friendliness is a central focus of these displays. Staff can book spaces for immediate ad-hoc meetings or for future use, extend or curtail bookings easily, and integrate their room bookings into the existing calendars of all meeting invitees. Notably, the displays are also equipped to report any room feature errors, ensuring a quick resolution to any issues that may arise. Installation is also straightforward as the displays support Power over Ethernet (PoE) and Wi-Fi connectivity, so it requires minimal input from IT support. Additionally, they offer multiple mounting options to accommodate diverse room configurations.

The displays offer two modes of operation: Room Booking Mode, which provides a clear view of the availability of a single meeting room for straightforward scheduling, and Summary Mode, which offers an overview of the availability of multiple meeting rooms. Customisation is a key feature of Concierge Displays, allowing users to tailor how they view room schedules. This flexibility greatly simplifies the task of planning and managing meetings. The screen skins and logo are also adjustable, and you can add video as well as text, helping to establish brand cohesion and a professional look around the office, hotel, or campus.

The displays incorporate 10.1 or 15.6-inch touch screens with durable hardened glass. They deliver clear, high-definition visuals at a resolution of 1280 x 800 or 1920 x 1080, respectively, and are equipped with side LED indicators that simplify the process of checking room availability. But on top of the display’s built-in control features, Concierge Displays integrate with the Companion support software. This provides a singular view of the current schedules of each meeting room in the workplace and connects with Office 365, Google, Microsoft Exchange, and Syllabus. Companion can also be used for configuration and consistency checks, for example, for check-in failures or outdated room booking information. On top of this, it has a powerful reporting tool that provides valuable insights into room analytics and utilisation. This helps businesses make data-driven decisions on optimal layout and whether or not additional meeting spaces are required.

With the ever-increasing cost of rent and land space, businesses can be sure they are efficiently managing their meeting rooms with the Concierge Displays. Discover how Concierge Displays can elevate your AV transformation by contacting distributor Jands today.